Exhibitor Guidelines

Booth Fees and Construction

Booth Fees

Single Booth $1,950 ea
Second Booth $1,800 ea

The price of the booth includes, in addition to the space itself, an identification sign showing company name; general cleaning of aisles; 5 complimentary registrations per 8 x 10 booth, if preregistered; 2 guest badges, one copy per booth of the Annual Fall Pain Meeting Syllabus and four beverage tickets per booth.

Deposits and Payments

A 50% deposit must accompany the application. Applications submitted without a deposit will be returned to the sender and will not be processed until accompanied by the appropriate deposit.

Please make checks payable to ASRA; credit cards are also accepted. Completed applications with deposits should be mailed to:

Kevin F. Johns, CMP, CAE
Director, Meetings and Conventions
ASRA
P.O. Box 11086, 2209 Dickens Road
Richmond, VA 23230-1086
Phone (804) 282-0010 ext: 319
FAX (804) 282-0090
kevin@societyhq.com

or you may use the secure online payment process:

Full Payment


The balance of the booth fee is due on or before September 18, 2002. If the balance is not received by the due date, the booth space may be cancelled and reassigned without notification, or refund of deposit. No company may exhibit unless full payment for booth space has been received. Final payment should be sent to the address listed above.

Cancellation or Reduction of Space

All cancellations or reductions in space must be sent in writing on company letterhead to Kevin F. Johns, CMP, CAE at the Society's office. If written cancellation or booth reduction is received at the Society office by:

Booth Construction

All exhibits must be designed to be in compliance with the Americans with Disabilities Act of 1992. The main aisles of the exhibit hall will be carpeted. Carpeting in booths must be ordered on an individual basis.

In-Line Booths

All linear booths are 8 feet deep and 10 feet wide (8' x 10'), and consist of 8' high backdrape and 36" high side dividers mounted on aluminum tubular frames. Signs, decorations and equipment may not rise above the 8' backwall height. Solid construction in excess of 36" high must be a minimum of 4' back from the aisle. An identification sign (7" x 44") showing company name and booth number will be provided at no charge.

An island exhibit is an open area of exhibit space with aisles on all four sides. Accessibility from all four aisles is required. Island exhibits may extend to all outer edges of the booth space, but the design of the booth must allow for see-through visibility as not to obstruct substantially the view of, or otherwise interfere with, the displays of other exhibitors.

Fire Prevention Regulations

  1. Display coverings, drapery, carpet, carpet padding and decorative materials must be flame resistant or sprayed with flame-retardant.
  2. Storage behind booths is strictly prohibited. Exhibitors will be allowed one day supply of exhibit materials and give aways within their booths. Nothing is to be stored behind the booth.
  3. All aisles and fire exits must be clear at all times. Easels, signs, etc. may not be placed beyond the booth area into the aisles.
  4. Compressed gases will not be allowed inside the Pointe Hilton Squaw Peak.
  5. Smoking is prohibited in the exhibit hall.

Requirements for Hanging Signs

Exhibit booth signs, banners, booth ceilings or canopies, lighting grids or other exhibit related equipment should be free standing and floor supported where possible. Attachment to exhibit hall ceiling beams or trusses is not permitted.

Exhibitor Guidelines



Exhibitor Prospectus