General questions regarding any services provided by GES (rental, furnishings, material handling, drayage, labor, special signage, carpet, decorating, and cleaning) should be directed to the Customer Service Department at the number listed above.
The official contractor is responsible for maintaining all in and out traffic schedules at the show site and handling the move-in and move-out of all exhibitors' materials and equipment. GES maintains control and has priority at the loading areas at all times.
All shipments must be prepaid. Collect shipments will not be accepted. Complete details, schedules and shipping instructions will be included in the Exhibitors' Service Kit.
An Exhibitors' Service Kit containing complete show information and order forms for all show services will be sent to all exhibiting companies three months prior to the meeting. All forms should be completed and mailed in advance to ensure adequate labor and equipment, etc. for a smooth set-up. Forms will be included for the following services: labor, material handling, electrical, furniture rental, signs, rental displays, photography service, audio-visual, florist, and cleaning.
Please note that discounts apply to many orders received prior to the meeting. The rates listed in the Prospectus are intended to provide you with the basics needed to start your budget and planning.
One Exhibitors' Service Kit per exhibiting organization will be provided by GES. An exhibitor may use the services of an outside independent contractor only for the installation and dismantling of the exhibit. All other services must be secured through the official contractor. All mechanical equipment for display installation and dismantling such as forklifts, highlifts, etc., must also be obtained through the official contractor.
Independent guards will be engaged to provide protection for the overall exhibit area from the beginning of move-in to the end of move-out, but not for any particular exhibit. The Society, however, will not be held responsible for the loss of any material in the exhibit area and urges the exhibitor to exercise precautions to discourage loss.
Product and service demonstrations may be conducted by professional presenters or models; however, demonstrations are to be straight forward and professional in nature avoiding the use of side show gimmicks and will not include any invasive procedures.
Exhibitors ordering models or other temporary help to assist in the booth must make arrangements to meet these individuals at the Exhibitor Registration Desk to have the appropriate badge made. Temporary help will not be permitted past the guards at the exhibit hall entrance until they have the proper badge.
Society policy states that children under the age of 16 are not allowed on the exhibit floor. The use of children as models is prohibited.
The Society expects exhibitors to use prudent judgment when models are used in an exhibit. Attire of models shall be consistent with the professional atmosphere of the ASRA Annual Fall Pain Meeting. Appropriate cover-up apparel should be worn by models when on break.
Contact with exhibitor appointed contractors will be initiated by the Society upon receipt of the authorization forms. Information detailing Society requirements and policies will be sent directly to the contractor specified. A complete list of rules and regulations governing the use of exhibitor appointed independent contractor for installation and dismantle labor will also be included in the Exhibitors' Service Kit.
Exhibitors using the services of an independent contractor are responsible for ensuring that their contractor sends a certificate of insurance for receipt by the Society no later than September 18, 2002. Independent contractors who do not send a certificate of insurance by this date will not be allowed access to the exhibit floor. The certificate of insurance must provide a minimum of $1,000,000 public liability coverage.