Meeting attendance policies

Attendee cancellation and refunds
Registration fees are refundable, minus a $100 processing fee, if cancellation is received in writing no later than three (3) weeks prior to the event commencement. After this date, under no circumstances will refunds or credits be granted.

 Attendee substitutions
Attendee substitutions are allowed if notification is made in writing no later than three (3) weeks prior to the event commencement. A $100 processing fee will be charged. After this date, under no circumstances will substitutions be granted.

Attendee no-shows
No refunds or credits will be given to “no shows.”

Attendee guests/accompanying persons
All event activities (including educational sessions, meal functions, exhibit hall, etc.) are exclusively reserved for registered attendees. Badges provided at registration are required for entrance into all functions and will be strictly enforced. Exceptions to this are as follows.

  • Educational session halls: Only children who are held or harnessed (no strollers are permitted) may accompany a registered attendee. Children may not occupy a seated spot. If a child becomes a distraction to attendees, the infant must be removed from the room immediately.  No children, under any circumstance, are permitted in workshops or PBLDs. 
  • Exhibit hall: Infant children who are held or harnessed (no strollers are permitted) may accompany a registered attendee at any time. In addition, adult children ages 21 and over may purchase a guest ticket to accompany a registered attendee during the opening network reception only.
  • Saturday celebration: All children are welcome to the Saturday night celebration. Tickets must be purchased for any children over 2 years old.
  • Miscellaneous: Lactation rooms will be available whenever possible. Please see program guide or registration desk for location.  Please see hotel concierge for additional childcare options.

There will be no exceptions to the above for children, toddlers, or teens without prior written approval. Please send any requests to asrameetings@asra.com.  

 Photography and recording privileges
ASRA reserves exclusive rights to photograph and/or record (audio and video) all event proceedings and participants for use in marketing materials, presentations, and course content reproductions (online or other). Photography and/or recording by individuals is not permitted in the scientific, educational, and business meetings during any ASRA event, unless specifically pre-authorized by ASRA. Individuals granted such privileges shall be properly registered at the event and issued the proper proof of privileges (press badge or other).

 ASRA modification or cancellation
ASRA reserves the right to modify the event’s schedule or program, as necessary. ASRA also reserves the right to cancel this event, in which case a full refund of the registration fee will be provided.  ASRA is unable to refund any attendee expenses (flight, hotel, etc.) in the case of ASRA cancellation.

 Mailing list and attendee contact information
ASRA provides an attendee mailing list containing name, degree, title, organization, and mailing address to industry partners and fellow attendees; email addresses and telephone numbers are not provided. Attendees may opt-out of this list when registering. ASRA will also use a lead retrieval system in the exhibit hall. Participant badges will contain the following information: name, degree, organization, mailing address, telephone number, email address, and registration type. Attendees have the option to allow exhibitors to scan their badge or not.

 Liability and insurance
The American Society of Regional Anesthesia and Pain Medicine and meeting organizers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the meeting. Participants are advised to take out their own personal health and travel insurance for their trip.

 Americans with Disabilities Act (ADA)
ASRA fully complies with the legal requirements of the ADA and the rules and regulations thereof. If any participant in this educational activity has a special need, please contact us at:  American Society of Regional Anesthesia and Pain Medicine, Four Penn Center West, Suite 401, Pittsburgh, PA 15276, asrameetings@asra.com, Toll-free in USA: 855.795.ASRA, Tel: 412.471.2718